Outlook Tips - Create Email Template

Sometimes, you may find that you will be sending emails of the same content again and again (maybe to send monthly report, etc...) and you'll find that you have to type same sentances for these emails again and again.

If that's the case, try saving the email message as a template and later you can reuse it.

1. Compose new email as you usually do with normal emails. Put in the subject and if you are going to always send to the same receipient, you can put the receipient email addresses in the To, CC or BCC field.
2. Once complete, click the Office Button and select Save As.
   
   
   
   
3. In the Save As dialog box, change the Save as type: to Outlook Template.
4. Name the file and select your file location if you want to save it in different location or just leave it in the default template location as it is.

For earlier version users, you must first disable the Use Microsoft Office Word 2003 to edit e-mail messages feature found in Tools > Options menu under the Mail Format tab of the Options dialog box.

Follow the steps 2 to 4 as stated above (slight difference in step 2 where you should click File menu instead of Office Button).

To use the template (same process for Outlook 2007 or earlier):

1. From Tools menu, go to Forms and select Choose Form... .
   
   
   
   
2. In the Choose Form dialog box, select User Templates in File System from Look In: combo box.
   
   
   
   
3. Select the template listed or click the Browse button if the template is in other location.
4. Click Open.

Now you can continue to add attachment(s) or amend the template as required.

- MRBAR

Outlook Tips - View Your Webmail from Your MS Outlook

Big organisations mostly offers access to thier emails for their personnels via webmails. For these users, all they need is a computer with internet access and of course an internet browser.

For Microsoft Outlook users... you can actually access your webmail without using any internet browser.

Here's how to do it...

Step 1: Create a folder under your account.

1. From the Standard Toolbar, click the New pull-down button and select Folder... .
   
   
   
   
2. Type a name in the field under Name: and make sure you select the root of your email account for the Select where to place the folder: list.
   
   
   

Step 2: Convert the folder to view your webmail.

1. Right-click on folder you've just created and select Properties.
   
   
   
   
2. On the folder's properties dialog box (mine is showing "Webmail Properties" as I've named my folder as "Webmail"), go to Homepage tab.
3. Type the website address you usually use in your internet browser, starting with http:// in the Address: field.
   
   
   
   
4. Click to enable the checkbox for Show home page by default for this folder.
5. Click OK.

Now you can access your webmail from Outlook just by selecting the folder you've created and then login to your webmail account but make sure you are currently online to view it, just like you would do when viewing with the internet browser.

You can actually use this method to view any website you want like I do to view my training schedule.

- MRBAR

Outlook Tips - Make Your Outlook Check or Send for New Emails More Frequently

By default, your Microsoft Outlook will check for new emails or send any emails in your outbox every 30 minutes. There might be a very important email coming in and need your action, I would say immediately but since new emails will only come in every 30 minutes, it might be too late for you to react on the email received.

You can actually change the setting to read new emails from as frequent as every 1 minute to maximum of every 120 minutes.

1. Go to Tools menu, select Option....
2. On the Options dialog box, go to Mail Setup tab and click Send/Recieve... button.




3. On the Send/Recieve Groups dialog box, change the value (default is 30) for Schedule an automatic send/receive every ... minutes field under Setting for group "All Accounts" (or any other account you may have in your Group Name field.




4. Once done, click Close and then click OK to close the Options dialog box.

Don't set it to 1 minute of your internet connection speed is poor. Maybe you can reduce it to 5 minutes.

By doing this simple setting, it could help you to save your career... ;)

- MRBAR